If you sub-let your flat, under your head lease with the Management Company, consent from the Management Company is required in advance. You as owner remain responsible for complying with the terms of the lease, not any agent or your tenants. Mortgage providers and insurance companies generally require to be informed that you are letting the property concerned and may charge higher amounts for this.
You must ensure that the terms of your tenancy agreement comply with the head lease (including sub-letting for a fixed term of no more than three years) and that your tenant(s) and any letting agent are given appropriate information about the Estate, including parking, proper disposal of refuse and recycling and lease terms such as those on property alterations and prohibiting aerials, satellite dishes, drying washing outside, obstructing the communal areas, nuisance, noise and pets. You must ensure you or your letting agent take back all block security keys when the sub-let ends otherwise you may have to pay for lock cylinder and key replacement.
You must obtain consent before signing a tenancy agreement by submitting this form agreeing to the conditions of consent. You must check that independent references confirm no damage or nuisance in previous accommodation. Copies of the tenancy agreement, tenant references and electrical certificate may be requested. Consent will be granted if documents are satisfactory and the property will not be overcrowded under available official guidance. These conditions are necessary for the protection of other owners and residents. You are advised to take out suitable landlord insurance to cover the liability from the conditions of consent, while the Management Company insures the building against accidental damage. Please apply in sufficient time, as applications may take 5 working days, and ensure statements are true, as they will be relied upon and consent will be void if not.
Consent will last until the end of the tenancy agreement (no more than three years), change of tenant(s) or change of ownership, whichever comes first. Consent is renewable annually to identify changes and protect against breach of lease, damage and nuisance. When consent expires, if the tenant(s) will stay on, you must apply again indicating that it is a renewal. On change of tenant(s), you must apply again for the new tenant(s), even if you already have consent for the previous tenant(s). Consent and agreement to the conditions are personal to the flat owner, so a new flat owner wishing to sub-let or continue to sub-let must apply for new consent and agree to the conditions themselves.
I apply for consent to let the flat on the Estate, which will last until the end of the tenancy agreement (no more than 3 years), change of tenant(s) or change of ownership, whichever comes first, and will be renewable annually. The conditions of consent survive expiry of the consent.
I am complying with letting law, have a current electrical certificate (EICR), have informed any mortgage provider, have informed my insurance company and any insurance held provides cover for letting and third party liability.
I have a tenancy agreement that complies with the head lease, have taken up independent references for the tenant(s) if the tenant(s) are not close relatives or personal friends and have made any checks required by law. The references confirm no damage or nuisance in previous accommodation. I undertake to supply copies of these documents and the EICR within 5 working days on request.
I have given the tenant(s) and any letting agent information about the Estate, including security keys, parking, disposal of refuse and recycling and covenants prohibiting property alterations, aerials, satellite dishes, drying washing outside, obstructing the communal areas, nuisance, noise and pets.
I agree to repair at my cost within 30 days any damage to Estate, owners' or residents' facilities caused by my tenants for which they are liable or if the head lease is breached where the cost cannot be recovered from the tenant, whether or not consent for letting is current.
If any such repair is required and is not completed within 30 days, I agree that the Management Company or its agents may carry out the repair at my expense and may add the costs to the service charge account for my property.
I certify that I am not in breach of my lease and that my service charge account is not in arrears.
I agree that the Management Company, its Managing Agent and professional advisers may hold and use the data submitted.
(For online applications only) I acknowledge that, if I fail to renew sub-letting consent online within 30 days of its expiry, I will need to submit a scan of the completed paper form by email.
Annual renewal is required to identify changes and to protect against breach of lease, damage and nuisance. The conditions survive expiry of the consent to continue to protect other owners.
Most mortgage providers and insurance companies require to be informed that the property is let. Letting requires specific insurance cover.
The head lease requires the sub-letting to be for a fixed term of no more than three years. The tenancy agreement must comply with the head lease. References must confirm no damage or nuisance in previous accommodation but we do not require financial information.
This is necessary so that the tenant(s) and any letting agent that you employ are aware of their obligations and do not inadvertently breach the head lease or compromise safety and security.
This is necessary so that the Management Company and other owners do not risk being left to pay for damage caused or pay higher insurance premiums.
This is necessary so that the Management Company does not risk being left to pursue tenants or to recover money from them at other owners' expense.
This is necessary so that granting consent does not risk causing acceptance of a breach of lease.
This is necessary under the General Data Protection Regulation.
We will send a reminder to the owner email address provided on application, but renewal on time remains your responsibility. If you do not renew online within 30 days of expiry, you will need to complete and submit a scanned paper form. You need to use this web form to advise if you are no longer sub-letting and the Contact Details Form to advise any change of email address for sub-letting even if you also advise it by other means.