Company Registration and Purpose
St Benedicts (Tooting) Management Company Limited (referred to in this web site as the Management Company) is a private company limited by shares. It is registered in England as company number 1912369. It has a Certificate of Incorporation (PDF scan, 33kb). As a limited company, it is subject to the various Companies Acts.
It is a mutual company owned by the Estate property owners (and nobody else) set up when the Estate was built. Its purpose is to manage the interests of those property owners. It owns the freehold of the Estate grounds and of the leasehold blocks of flats, while house owners own the freehold of their houses and the housing association owns the freehold of its block of flats. This purpose and some constraints on how it operates are set out it its Memorandum and Articles of Association (PDF scan, 258kb). Being mutually owned, the Management Company also acts as the residents' association within its remit.
The Management Company's financial year runs from 1 July to 30 June. Service charges are payable on the modern quarter days of 1 July, 1 October, 1 January and 1 April. The budget for the following year is normally distributed in June and, once the year has ended, the normal timing is for the accounts to be prepared in August and September, notice of the meeting and the accounts to be distributed in October for the Annual General Meeting in November.
Budget and Accounts
Company Annual General Meetings are the way for property owners, who are shareholders in the Management Company, to express their opinions and influence how the Estate is run. Information about the last Annual General Meeting or, once it has been called, the next one can be found on the AGM page.
Minutes of General Meetings can be found on the Documents page.
Directors and Secretary
The Management Company Directors are property owners (and shareholders) who volunteer and are elected by shareholders. The Articles of Association provide that there must be between one and seven such Directors. By law the Management Company must also have a Secretary, and it is usual for this to be someone at the Managing Agent who undertakes company registration work.
In recent years, few people have been prepared to volunteer as Directors. This necessarily limits the work that the Directors can do on your behalf as they have work, family and other responsibilities and they to focus their available time on strategic matters and overall management of the Estate for the benefit of all owners and residents They are not generally able to deal with individual matters, which are delegated to the Managing Agent.
The current Directors would welcome more volunteer Directors prepared to serve in the interests of all owners and would be happy to explain the role in more detail to anyone interested if they contact the Managing Agent. It would be helpful if you advised your relevant skills and experience and the amount of time that you can offer. The work generally takes a few hours each week with only two or three Directors, although this would be less with more volunteers, and there is a monthly telephone conference call with the Managing Agent. An existing full Director could appoint you as an Alternate Director until the next Annual General Meeting. After issues with some Directors in the early years of the Management Company paying themselves and related companies and waiving their service charges, shareholders decided that the role would be unpaid and payment is only made for appropriate small expenses with supporting evidence incurred directly and wholly on the Management Company's behalf that are approved in advance or if specifically approved by shareholders at a General Meeting.
The current Managing Agent, Rendall and Rittner Limited, was selected after a competitive tender starting in October 2006, which completed with ratification of the result by shareholders at a General Meeting in May 2007. After a handover period, Rendall and Rittner took over from the previous Managing Agent, HML Shaw, from the start of the financial year on 1 July 2007. It was felt necessary to carry out the tender because previous Directors of the Management Company had employed HML Shaw without agreeing a written contract, property owners were unhappy with their performance and, in the absence of a written contract, it proved difficult to hold HML Shaw to any level of performance.
For this reason, the tender was carried out formally against a documented specification of work. Relevant documents are listed below (although not the six tenders received or their evaluation, which are treated as commercial-in-confidence, and tender documents have been amended to remove personal contact details):
Services for All Properties
Through the Managing Agent and sub-contractors, the Management Company provides the following services for all properties:
Services for Leasehold Flats Only
In addition, the Management Company provides the following services for leasehold flats only:
Matters for Which Not Responsible
We would ask you to note that the Management Company is not responsible for the following services, so the Managing Agent cannot assist with them, as they are the responsibility of other parties: