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Form Sub-letting

Application for Sub-letting Consent

When This Form Can Be Used

Notes on Sub-letting Your Flat

If you sub-let your flat, under the legal agreements for properties on the Estate (your head lease with the Management Company), consent from the Management Company is required and you as owner remain responsible for ensuring that the covenants applying to the property are met. Mortgage providers and insurance companies generally require to be informed that you are letting the property concerned and may charge higher amounts for this.

You must ensure that the terms of your tenancy agreement comply with the head lease (including sub-letting for a fixed term of no more than three years) and that your tenant(s) and any letting agent are given appropriate information about the Estate, including parking, proper disposal of refuse and recycling and covenants such as those prohibiting property alterations, aerials, satellite dishes, drying washing outside, obstructing the communal areas, nuisance, noise and pets. You must ensure you or your letting agent take back all block security keys when the sub-let ends.

Consent will only be given after the Management Company or their Managing Agent receive this form agreeing to the conditions and if the property will not be overcrowded under available official guidance. This is necessary for the protection of other owners and residents. References must confirm no damage or nuisance in previous accommodation but you do not need to provide financial details. You are advised to take out suitable landlord insurance to cover the liability from the conditions, while the Management Company insures the building against accidental damage. Please apply in sufficient time, as the Managing Agent has 5 working days to reply to such queries.

Consent will last until the end of the tenancy agreement (no more than three years), change of tenant(s) or change of ownership, whichever comes first. Consent is renewable annually to identify changes and protect against breach of lease, damage and nuisance. When consent expires, if the tenant(s) will stay on, you must apply again indicating that it is a renewal. On change of tenant(s), you must apply again for the new tenant(s), even if you already have consent for the previous tenant(s). Consent and agreement to the conditions are personal to the owner, so a new flat owner wishing to sub-let or continue to sub-let must apply for new consent and agree to the conditions themselves.

Conditions of Consent

  1. I apply for consent to let the property on the Estate, which will last until the end of the tenancy agreement, change of tenant(s) or change of ownership, whichever comes first, and will be renewable annually. The conditions of consent survive expiry of the consent.
  2. I have informed my mortgage provider (if the property is mortgaged) and my insurance company and any insurance held provides cover for letting and third party liability.
  3. I have a tenancy agreement that complies with the head lease, have taken up references for the tenant(s) (or the tenant(s) are relatives or personal friends) and made any checks required by law. The references confirm no damage or nuisance. I undertake to supply copies of these documents within 5 working days on request.
  4. I have given the tenant(s) and any letting agent information about the Estate, including security keys, parking, disposal of refuse and recycling and covenants prohibiting property alterations, aerials, satellite dishes, drying washing outside, obstructing the communal areas, nuisance, noise and pets.
  5. I agree to repair at my cost within 30 days any damage caused to Estate, owners' or residents' facilities caused by my tenants for which they are liable or if the head lease is breached where the cost cannot be recovered from the tenant, whether or not consent for letting is current.
  6. If any such repair is required and is not completed within 30 days, I agree that the Management Company or its agents may carry out the repair at my expense and may add the costs to the service charge account for my property.
  7. I certify that I am not in breach of my lease and that my service charge account is not in arrears.
  8. (For online applications only) I acknowledge that, if I fail to renew sub-letting consent online within 30 days of its expiry, I will need to submit a paper form for which a fee may be payable.

Explanatory Notes

  1. Annual renewal is required to identify changes and to protect against breach of lease, damage and nuisance. The conditions survive expiry of the consent to continue to protect other owners.
  2. Most mortgage providers and insurance companies require to be informed that the property is let. Letting requires specific insurance cover.
  3. The legal agreement for the property (head lease) requires the sub-letting to be for a fixed term of no more than three years. The tenancy agreement must comply with the head lease. References must confirm no damage or nuisance in previous accommodation but we do not require financial information.
  4. This is necessary so that the tenant(s) and any letting agent that you employ are aware of their obligations and do not inadvertently breach the head lease or compromise safety and security.
  5. This is necessary so that the Management Company and other owners do not risk being left to pay for damage caused or pay higher insurance premiums.
  6. This is necessary so that the Management Company does not risk being left to pursue tenants or to recover money from them at other owners' expense.
  7. This is necessary so that granting consent does not risk causing acceptance of a breach of lease.
  8. We will send a reminder to the owner email address provided on application, but renewal on time remains your responsibility. If you do not renew online within 30 days of expiry, you will need to submit a paper form with a fee to cover the cost of the additional Managing Agent administration involved. You need to use this web form to advise if you are no longer sub-letting and the Contact Details Form to advise any change of email address for sub-letting even if you also advise it by other means.

Form

Address of Property Let (required*):    Select street then number
Previous Consent (not for input):
Name of Owner (required*):
Owner Contact Address (required*):
This cannot be used to change correspondence address
Owner Contact Telephone (Daytime):
Owner Contact Telephone (Evening):
Owner Contact Email (required*):
Used to grant consent and send a reminder when renewal due
Name(s) of Tenant(s) (required*):
Number in Property (required):  Total number living in the property (including children)
Property Telephone:  Landline, for emergencies
Name of Any Agent:
Address of Any Agent:
Agent Contact Telephone:
Agent Contact Email:
Tenancy Agreement Dates (required):
Start      Calendar icon End*      Calendar icon
Conditions (required):   I agree to the conditions of consent
Tenancy Agreement (required):   There is a tenancy agreement directly with the named tenant(s) complying with the head lease
Tenant References (required):   I have obtained and checked references for the named tenant(s) which confirm no damage or nuisance (or the tenant(s) are relatives or personal friends)
Landlord Insurance: I hold Landlord Insurance (this is advisable but not required)
Documents Undertaking (required):   I undertake to supply copies of these documents within 5 working days on request
Renewal Undertaking (required):   I undertake to renew sub-letting consent within 30 days of its expiry
If these declarations (apart from Landlord insurance) do not apply, you must submit a paper form with copies of the documents (see above)
Renewal (required): This is a renewal with the same tenant(s)
Application Type (required*):   Initial application
  New tenant(s)
  Renewal with same tenant(s)
  Sub-letting ending (only fields marked * required, advise new occupant(s) under Name(s) of Tenant(s))
Date of Application (required*):

 

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